Tradeshow Event Marketing Coordinator

Overview

The Linux Foundation is creating the greatest shared technology investment in history by enabling open source collaboration across companies, developers and users. We are the organization of choice to build ecosystems that accelerate open technology development and commercial adoption.

Position Description:

We are looking for a Tradeshow Event Marketing Coordinator to support the Linux Foundation’s Event Services team to continue to deliver high quality, successful event presences for our clients. The Event Services team manages 20+ global events annually, ranging in size from 50 – 1,000+. This position will support clients third party events as sponsors/representatives at trade shows, industry conferences and various events. Projects do anywhere from 20-50 third party events. This position requires overnight and weekend travel to events both domestically and internationally (20%).

In this position, you would be responsible for:

• Working with vendors and exhibit companies to create a presence for clients at events including management of: booth design, marketing material, promotional items, drayage and shipping, staff travel details, etc
• Assisting with negotiations and coordination for booth contracts and orders
• Communicating on a regular basis with clients to manage their participation in industry conferences and trade shows via exhibiting/sponsorships
• Coordinate exhibition/sponsorship logistics including AV, electrical, F&B, exhibit design, timelines, etc
• Update and maintain event websites with clients upcoming presence at events
• Build and manage booth staffing schedules
• Communicate with members and internal staff to recruit booth staff for individual events
• Manage and track event budgets for each individual event ensuring they are staying within budget
• Communicate on a regular basis with creative services team and client to ensure graphics and marketing materials are approved and on schedule
• Manage Client’s tradeshow promotional inventory.  This would include recommending new ideas, replenishing inventory and shipping promotional items to tradeshows
• Review exhibitor service manuals to ensure we are following all rules and regulations and meeting all appropriate deadlines
• Manage sponsorship deliverables by working with individual event organizers
• Ordering, packing and shipping event supplies
• Assist with proofing and editing collateral materials and website & email copy
• Manage pre and post-event invoices and billing
• Onsite support to set-up and manage event presence for some events
• Propose new ideas to improve the event planning and implementation process

Required Skills and Experience

• BS/BA degree and 3-5 years of recent corporate or agency/3rd party planning experience required in an event planning role
• Excellent interpersonal, organizational, and communication (both written & verbal) skills
• Must demonstrate strong computer knowledge (office applications, internet, registration software, database applications, and project management software) – proven ability to pick up new programs and softwares quickly
• Attention to detail – extremely organized and efficient
• Excellent research skills – know the places to look and manage time spent efficiently
• Ability to effectively deliver in a fast –paced environment
• Ability to manage tasks, time and schedule with limited supervision
• Adept at working on multiple projects and with multiple stakeholders at once, and able to prioritize and make the best use of time
• Ability to interact with a wide range of clients – from C-level executives to technical programmers
• Candidate must be able to work independently, with clients, vendors and with a team
• Excellent strategic thinking and critical reasoning skills
• Creative – Ability to think of new ways to impact our events
• Copy writing, editing and/or proofreading background is a plus
• Prior experience with Word Press websites, conference scheduling software, Adobe products, Salesforce and/or Eventbrite a plus

Company Description

Since its inception in 1991, Linux has grown to become a force in computing, powering everything from the New York Stock Exchange to mobile phones to supercomputers to consumer devices. The Linux Foundation is the nonprofit consortium dedicated to fostering the growth of Linux. Founded in 2007, the Linux Foundation sponsors the work of Linux creator Linus Torvalds and is supported by leading technology companies and developers from around the world.

The Linux Foundation promotes, protects and advances Linux by marshaling the resources of its members and the open source development community to ensure Linux remains free and technically advanced.

The Linux Foundation now offers event production and management services for organizations and companies in the open source & cloud communities.

The Linux Foundation’s events serve two important purposes: providing a neutral collaborative environment that advances the state of the art of the Linux platform and providing network and education opportunities in the technical, business and legal arenas so companies and individuals can get the most of their investment in Linux.

As an organization we have one simple goal: to fuel the growth of the Linux platform.  Our events are designed to serve our members and the greater needs of the Linux community by providing the best technical and business content and forums.

The Linux Foundation is a largely all-remote workforce that hires top-notch talent.  We are as passionate of providing a flexible and supportive work culture as we are in Open Source Software.  Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office.  We offer exceptional benefits – e.g., Fantastic health care, Unlimited PTO, 100% 401k match up to $18k, profit-sharing and exceptional healthcare plans.