Event Programming Coordinator

Overview

The Linux Foundation is hiring an Event Programming Coordinator who will support the event content managers, as well as the event sponsorship management team in coordinating with speakers and sponsors – our top event stakeholders – for the Linux Foundation’s 20+ annual conferences. This position reports to the Event Content Manager and works collaboratively with our event team of 20, as well as cross-functionally across the organization as well as with event stakeholders.

Responsibilities

• Work with the Event Content team to launch Call for Proposals for each event (20+ events/year).
• Handle inquiries related to speaking at an event; including questions on how to submit to the CFP, manual entry of submissions in the CFP system, scheduling questions, etc.
• Assist with the management of event agendas, event speaker waitlists, speaker cancellations, and session changes and updates.
• Send speaker notification emails.
• Proofread all accepted and waitlisted submissions for spelling, editing and format errors.
• Build out schedules in our online scheduling tool with meticulous detail.
• Collect photos, slides, bios and abstracts as needed, from speakers.
• Work onsite at events as point of contact with breakout session speakers and/or sponsors
• Assist the sponsorship deliverables team in proofing sponsor guides and communications, updating website and answering sponsor questions. Help correspond with new sponsors and communicate their event deliverables.

Required Skills & Experience

• Excellent editing & proofing skills.
• Superior interpersonal and communication skills; politically savvy and ability to interact with a wide range of clients.
• Amiable and service-oriented communication style. Exhibits professionalism in all forms of communication; email, phone and in person.
• Highly organized with extreme attention to detail.
• Extremely adept at communication in a remote environment.
• Able to work both independently and participate as a team player for achieving departmental and company goals.
• Ability to effectively deliver in a fast–paced environment; ability to manage tasks, time and schedule with limited supervision competently handling demanding deadlines. nimble approach, adaptable to change in a fast paced environment.
• Strong computer skills, including proficiency with MS Office. Experience with CRMs, registration systems, conference scheduling systems etc a plus. Previous experience editing websites preferred.
• Bachelor Degree preferred.

Position requires domestic and international travel through the year (25%).

Linux Foundation Overview

The Linux Foundation is creating the greatest shared technology investment in history by enabling open source collaboration across companies, developers and users. We are the organization of choice to build ecosystems that accelerate open technology development and commercial adoption.

The Linux Foundation is a largely all-remote workforce that hires top-notch talent. We are as passionate of providing a flexible and supportive work culture as we are in open source software. Collaboration is in our DNA, and we pride ourselves on being able to work closely together while not being tied to an office. We offer outstanding benefits, including fantastic health care, unlimited PTO, 100% 401k match (up to $18,000), profit-sharing and exceptional healthcare plans.

The Linux Foundation is an Equal Opportunity Employer.