Executive Administrator and Junior Analyst

Overview

Formstack, the most flexible and powerful form building application, is looking for an Executive Admin / Jr Analyst to add to its already awesome Operations Team

Formstack is a 10 year old company with its roots in Indianapolis. Our customers span 110 different countries, and our employees live and work across the U.S. and the globe. We provide a remote work environment that is flexible and provides great freedom for those who can perform.

What You’ll Do:

This role would assist the Vice President of Operations by providing analytical and administrative support to the organization by assessing data need, gathering relevant data, and analyzing results as well as Administrative tasks on behalf of the VP of Operations.

Responsibilities:

JR Operations Analyst:

• Effectively communicate with stakeholder to measure and optimize performance of existing data
• Build and analyze automated reports to track the value of as well as provide recommendations on customer data.
• Assist with ad hoc reporting, quarterly research projects, and managing and document updates to organizational reporting systems.
• Assist Operations with maintenance of team reports audits and dashboards, maintain current versions of document files, assist in process documentation, and proactively alert those in Operations of end-user or system bugs.
• Collect, compile, organize business information.

Executive Admin Duties:

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• Have a desire to do whatever is needed to help VP of Operations.
• Makes sure VP of Operations has all needed items for scheduled meetings.
• Maintain the Google calendar, including scheduling meetings, responding to invitations and working through scheduling roadblocks using independent judgment and discretion wherever possible;
• Manage all incoming data (email, phone calls, mail, fax); managing and organizing the flow of communication and keeping track of required action and due dates;
• Coordinate meetings, conference calls and events; reserve locations, send meeting invitations, manage attendee lists, coordinate audio/visual and assist with preparing agendas;
• May attend meetings as note taker, track action items and follow up accordingly;
• Administrative duties such as drafting documents and letters, proofreading and running compare writes/redlines/track changes, filing/scanning, and record keeping;
• Maintain and distribute comprehensive reports, files and detailed correspondence.
• Arrange business travel and accommodations including scheduling complicated long distance travel.
• Manage the expense reporting process;
• Special projects as assigned.

Qualifications:

• Bachelor’s Degree in Marketing, Business, Statistics, or related field
• Advanced spreadsheet skills required. Proficiency in Microsoft Excel and Google Sheets
• Strong verbal and written communication skills, including crafting coherent narratives around complicated quantitative concepts that can be easily understood by non-technical stakeholders
• Willing to make adjustments based on resource and schedule
• A good listener
• Strict attention to detail
• Enjoys tackling complex, integrative questions
• Ability to anticipate needs and take action without requiring detailed direction in relation to routine responsibilities.
• Exceptional time management and organizational skills, with the ability to appropriately balance multiple, competing priorities.
• Ability to anticipate needs and take action without requiring detailed direction in relation to routine responsibilities.
• Ability to maintain the highest level of confidentiality and to engender trust.
• Reliability, integrity, grace-under-pressure, and a sense of humor are all valued attributes.

What Formstack Offers:

• Remote environment
• Medical, Dental, Vision as well as company-paid Disability and Life Insurance Benefits.
• 401k with matching company contribution
• Friday Lunch (Indianapolis Office)
• The most up-to-date technology, including company-issued Macs, the latest software and other tools needed to excel at your job
• Company-paid conferences and extended learning
• Yearly company gatherings
• Generous PTO

Want to learn more about who we are and what we value? Check out this Video and apply if you want to jump into the next great chapter of your life!